iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management features for space, move, service requests, assets, visitors, mail and more.
iOFFICE enables users to store multiple building floor plans and calculate space utilization in a variety of ways, such as occupancy, room type or by groups such as cost center, project team, organization level and more. Users can manage room reservations and book space, invite guests using calendar functions, coordinate services like AV equipment and get turn-by-turn directions to space.
iOFFICE also offers reporting capabilities, so team members can see how their space is being utilized. The solution includes asset tracking and searching as well as automatic contract expiration notifications.
Support is offered via phone, email an through other online resources.
Russell B. Branche: Unterhaltung Mitarbeiteranzahl: 501-1.000 Mitarbeiter
Having all my systems under 1 umbrella makes things easier for me the Facilities Manager and also our Legal and AP team as well. One system, one contract and one invoice. Before ioffice we had several systems which was a pain to manage, train and maintain. I also like how ioffice finds more inovative ways to enhance our experience and help us better manage our Facility. I'm currently looking into sensor tech and way finders for our new expansion floor and current office. After the conference I saw potential to enhance the experience of our staff by using this technology. ioffice continues to make improvements and makes me look good by incorporating the new tech to our Facility.
We like the fact that we can tie in all our main functions like asset management, package tracking system, visitor check in system and our space manager system all under one umbrella. The software itself is user friendly so pretty easy for when we have to train new employees on how to navigate the system to find what they're looking for.
I still get the spinning wheel when I try to load my floor plans to view in Space Manager. It takes a while sometimes to load. It keeps asking my permission to run the system in Flash which only happens when I open ioffice. I also need to print clear copies of our floor plan on 11 x 17 paper which works sometimes but still can't read the names of the people at the desk locations.
Response: iOFFICE 17.7.2019
Thank you so much for the great feedback! It's wonderful to hear that iOFFICE's single platform design has made your job easier and allowed you to combine multiple systems into one. We were so glad that you attended our User Conference and are delighted to know you walked away with valuable information on sensors, wayfinding, and employee experience. Your concerns with the Space Manager and printing will be passed along to the correct team. Please let us know if we can ever be of assistance and we hope iOFFICE continues making you look good!
Erin M. Branche: Biotechnologie Mitarbeiteranzahl: 201-500 Mitarbeiter
We now have a space plan for growth and can manage seating/employee and manager expectations, new hires, tracking vehicle information as well as allergies, birthdays, start date, etc.
The constant improvements, they continue as the needs arise. It was a perfect choice for our size company, we had two buildings (one past capacity) and needed to have a system rather than large floor plans. I use this everyday and my colleagues use it for wayfinding. iOffice has different modules that we can add to our package at anytime, it can be as much of an asset to a company as it chooses!
Some kinks still in the visitor application, some of the areas are not as user friendly as others.
Response: iOFFICE 26.6.2019
We're glad to hear iOFFICE was a perfect choice for you. Adaptability and flexibility are so important to a growing company - we never want you to pay for something you aren't going to use! Thank you for the kind words and please reach out to us via your account manager or at (713) 526-1029 if you ever have any questions.
Corey L. Branche: Informationstechnologie & -dienste Mitarbeiteranzahl: 10.001+ Mitarbeiter
During implementation we found gaps in keeping our category configuration up to date and accurate. The development team had recently developed an automated category maintenance process. Soon after implementing iOffice, we were also implementing a new HR application that would require mass updates to our Category information. No need to make those mass updates on the back end, the automated category maintenance process took care of that. The development team implemented this automated process for us in a tight timeline and also during the holiday season.
I know the insights module is somewhat new for iOffice. When running reports on schedule our only option is to output to an email address. I would love to see more flexibility there where we could output to a network share.
Response: iOFFICE 26.6.2019
It's wonderful to hear that our implementation and development teams were able to automate a process that saved you valuable time. They work very hard and it will give them encouragement to keep up the great work. We will make sure to pass along your suggestion about the Insights module. In the meantime, there is no limit on the number of email address that a report can be scheduled to send to. Thank you for your review and for being a loyal iOFFICE customer!
Wes H. Branche: Hochschulbildung Mitarbeiteranzahl: 13-50 Mitarbeiter
TRAC has almost everything you need for fleet, space and time management. Modules are easy to use and arranged in a way to make basic job completion effective and efficient.
The software has a lot of reporting features. However, the module for creating reports (Insights) is not user friendly. You have to have a string understanding SQL databases to understand how to effectively create reports. Also, the software is missing the ability for an end user to upload information, such as assets, users, etc. Those must be sent to iOffice for upload, which takes up to 10 business days and may incur extra costs.
Response: iOFFICE 22.8.2019
Thank you for your review Wes. We're happy to hear you think iOFFICE is an all around great solution and the modules are easy to use. The ability for customers to batch load items is something we are currently working on and plan to roll out soon. I have made our development team aware of your other reporting suggestions and they'll take them into consideration for future improvements. Thank you again for your feedback!
Barbara N. Branche: Non-Profit-Organisation Management Mitarbeiteranzahl: 201-500 Mitarbeiter
As a Building Services Specialist, the iOffice Facilities Management program has become my right-arm. I am able to access requests in real-time, even when I am away from the office. My facility associates, engineers, and porters, are able to pick-up tickets on their mobile devices, which helps to keep things moving.
iOffice FMS is a user-friendly, cloud-based program that has become seamlessly integrated into our organization's daily routines. Staff loves the easily accessible icons that capture their service requests, as well as the easy to identify workstations and meeting room locations in the Space Manager module. As an administrator, I am able to monitor requests, schedule preventative maintenance, follow up on issues, and run reports as required.
Printing out the floor plans can be quirky when editing and matching to paper size.
Response: iOFFICE 3.7.2019
We can't thank you enough for the positive review. We are especially happy to know that you can access everything you need when you are away from the office. We truly value you as a customer and look forward to working with you for many years to come.